03
Stay close to the numbers
Owners get revenue, conversion, and offer performance without digging. The system surfaces what matters, when it matters.
The fitness business operating system
One system to run your fitness business, your way.
GymOS brings owner reporting, membership operations, lead management, pricing control, and a full member app into one connected system. Built for how fitness businesses should actually run.
Owners
Revenue visibility
Admins
Sales and operations
Trainers
Planned coaching workflows
Members
App and retention
Built for any membership-based fitness business
Gyms & Fitness Centers·
Yoga Studios·
CrossFit Boxes·
Pilates Studios·
Martial Arts Academies·
Boxing Gyms·
Personal Training Studios·
Functional Fitness Studios·
Gyms & Fitness Centers·
Yoga Studios·
CrossFit Boxes·
Pilates Studios·
Martial Arts Academies·
Boxing Gyms·
Personal Training Studios·
Functional Fitness Studios·
4
Roles. One system.
Owner · Admin · Trainer · Member
50+
Exercises tracked.
Across 8 muscle groups
1
Command center.
For the entire business
∞
Locations, no limit.
Guided rollout included
The problem
Most gyms run five tools where there should be one system to run the whole business.
Renewals on WhatsApp. Member lists on a spreadsheet. Invoices in a folder. Leads on sticky notes. Revenue a rough guess. It doesn't have to work this way.
Zero revenue clarity
Month ends. You roughly know what came in. No breakdown, no trends, no admin performance data.
WhatsApp chaos
Inquiries, renewal reminders, and announcements buried in group chats that nobody checks in time.
Spreadsheet member lists
Manually updated, always out of sync. No expiry alerts, no renewal queue, no lead stages.
Missed renewals
Members lapse quietly. No queue tells the admin who to chase or when. Revenue walks out the door.
No lead pipeline
Walk-ins on sticky notes. Enquiries in DMs. No stages, no follow-up tasks, no conversion data.
Invoice confusion
No centralized receipt history. Members ask for invoices. Owners ask for revenue. Nobody answers fast.
Zero revenue clarity
Month ends. You roughly know what came in. No breakdown, no trends, no admin performance data.
WhatsApp chaos
Inquiries, renewal reminders, and announcements buried in group chats that nobody checks in time.
GymOS replaces the fragmentation with one connected operating system.
The solution
One operating system.Every role.
Replace the WhatsApp threads, spreadsheets, and guesswork with one connected platform built for how fitness businesses actually operate.
How GymOS works
From setup to full operation. A clear path.
Three stages that take any fitness business from onboarding to daily operations to confident, data-informed growth.
01
Set up each location once
Guided setup, controlled access, and one operating system behind every site. From first approval to live operations.
02
Run the day-to-day with your team
Leads, memberships, attendance, pricing, renewals, and invoices. Everything your admins need, in one dashboard.
03
Stay close to the numbers
Owners get revenue, conversion, and offer performance without digging. The system surfaces what matters, when it matters.
01
Set up each location once
Guided setup, controlled access, and one operating system behind every site. From first approval to live operations.
Platform coverage
Every capability. One connected platform.
From front-desk memberships to owner analytics, from lead pipelines to member app. GymOS covers the full operating surface of a fitness business.
QR check-in flow
Members scan at the door. The system handles the record.
GymOS connects the physical entrance to attendance history, workout eligibility, member status, and admin visibility without another front-desk step.
Run Operations
Memberships, renewals, invoices, attendance, admin workflows, and day-to-day control in one connected system.
- Membership approvals and renewals
- PDF invoices and invoice email sending
- Location-scoped admin workflows
Grow Revenue
Owner-controlled pricing, special offers, Today Queue follow-ups, and revenue visibility built around how fitness businesses actually sell.
- Pricing and seasonal offers
- Today Queue for renewals and win-backs
- Recurring vs non-recurring reporting
Engage Members
Coach-assigned plans, workout tracking, gym-wide leaderboards, and goal-matched meal planning. A member experience that actually drives renewals.
- Coach-assigned workout plans per member
- Gym-wide leaderboards across 50+ exercises
- Meal planning matched to fitness goals and budget
Scale Locations
Bring new locations online with guided onboarding, separated access, owner CRM settings, and platform-level control as the brand grows.
- Guided onboarding for new locations
- Configurable CRM stages by location
- Controlled rollout with platform oversight
Build Community
Members share progress, compete on leaderboards, follow each other, and stay connected to the gym beyond just showing up.
- Progress photo sharing and activity feed
- Follow and follower system between members
- Comments, reactions, and social engagement
Communicate & Convert
WhatsApp retention campaigns, email communications, lead follow-ups, and invoice delivery. All from inside one platform.
- WhatsApp API campaigns and retention messaging
- Email campaign builder with delivery analytics
- Invoice email sending directly to members
Business visibility
Owners stay informed. Teams move fast.
GymOS surfaces revenue, conversions, offer performance, and team activity across every location. Owners make decisions at the top without bottlenecks below.
Owner command center
Complete business visibility, without touching day-to-day admin.
The owner view keeps the important signals together: money, renewals, campaigns, team output, and location controls. Clear enough to scan quickly, detailed enough to act.
Branches
Location-scoped access with owner-level visibility
Revenue split
Recurring, non-recurring, and month-by-month revenue
Sales conversion
Leads, converted members, and offer performance
Renewal queues
Expiring, missed, and expired win-back members
Pricing control
Default durations and special offers set by owners
Admin output
Tasks, memberships sold, overdue work, and activity
CRM stages
Owner-defined pipeline stages and follow-up visibility
WhatsApp retention
Campaigns, setup status, usage, and delivery logs
Email campaigns
Renewal, win-back, offer, and lead follow-up sends
Invoices
PDF history, email delivery, and searchable records
Branches
Location-scoped access with owner-level visibility
Revenue split
Recurring, non-recurring, and month-by-month revenue
1 / 10
Revenue range
$0
March 1 - March 31
Conversions
0%
Lead to membership this month
Renewals due
0
New members
0
Offer leader
Summer Promo
Revenue by monthJan – Jun
Jan
Feb
Mar
Apr
May
Jun
Sales clarity
The right information, at the right time, for every admin every day.
Leads, renewals, win-backs, invoices, and live pricing. Presented in the right order. Your team moves faster when the system tells them what to work on next.
- Active durations only, with owner-defined pricing and live offers inline
- Configurable CRM stages and task-driven follow-up with snooze workflow
- Sales queues, invoices, WhatsApp retention, and email campaigns
Location expansion
Bring a new location online without the chaos of starting over.
Every location gets its own environment: scoped admins, separate data, and a guided path from approval to live. The owner sees everything. The team sees what they need.
- Guided onboarding for starter and pro plans
- Location-scoped admins and members with clean separation
- Controlled rollout for each new location
Rollout map
Guided rollout with clear control at every stage
Starter and pro onboarding
Platform approval and invite control
Location-scoped admins and members
Location-level CRM separation
Member engagement
The loop from joining to renewing, built into the platform.
Coaches assign plans. Members log sessions, track records, compete on leaderboards, and follow meal plans matched to their goals. Engagement that drives retention, with no separate tool needed.
- Coach-assigned plans and workout logging per member
- Gym-wide leaderboards: 8 muscle groups, 50+ exercises, live rankings
- Meal planning matched to fitness goals, diet, and budget
The member experience
Give members a reason to come back.
GymOS includes a full member experience: workout tracking, gym-wide leaderboards, goal-matched meal planning, and a social layer that keeps members connected beyond the gym floor.
Body metrics
Track what matters.
Current weight
74 kg
↓ 2 kg this month
BMI
22.8
Normal range
Height
180 cm
Last updated today
Goal
Fat Loss
Set in profile
BMI categories · weight history · goal tracking
Gym leaderboard
Compete. Rise. Repeat.
Bench Press · All Members
🥇Jason M.85 kg
🥈Arjun K.80 kg
🥉Emma W.75 kg
#4You72 kg
8 muscle groups · 50+ exercises · updated in real-time
Meal planning
Fuel matched to your goal.
Post-workout · Muscle Gain · Non-veg · Under ₹200
High Protein Egg Bowl
Muscle Gain420 kcal·Post-Workout
Oats & Banana Smoothie
Fat Loss310 kcal·Breakfast
Paneer Tikka Bowl
Maintenance480 kcal·Lunch
+ grocery list generation · diet & budget filters
Progress community
Your gym. Your people.
J
Jason M.
Alex commented on Jason's new squat PR: 90 kg.
18 likes4 comments
A
Arjun K.
Week 6 check-in. Consistency pays off 💪
12 likes2 comments
follow system · privacy controls · activity timeline
Body metrics
Track what matters.
Current weight
74 kg
↓ 2 kg this month
BMI
22.8
Normal range
Height
180 cm
Last updated today
Goal
Fat Loss
Set in profile
BMI categories · weight history · goal tracking
Gym leaderboard
Compete. Rise. Repeat.
Bench Press · All Members
🥇Jason M.85 kg
🥈Arjun K.80 kg
🥉Emma W.75 kg
#4You72 kg
8 muscle groups · 50+ exercises · updated in real-time
Member mobile app
The gym. In their pocket.
Members don't open a browser. GymOS ships a native app with workout tracking, leaderboards, meal planning, attendance, and social progress.
Workout logging
Set-by-set tracking with active timer and rest intervals
Gym leaderboards
Compete across 8 muscle groups and 50+ exercises
Meal planning
Recipes matched to your goal, budget, and diet preference
QR check-in
Scan your gym's QR code to check in instantly
Membership details
Plan, expiry, invoice history, and renewal status
Progress community
Share posts, follow members, and track your journey
Body metrics
Log weight, track BMI, and set fitness goals
Attendance calendar
Full history of every gym visit
Early access
Get started with GymOS.
GymOS is in guided rollout. Submit your details, go through review, and start onboarding when approved.
1
Submit your details
Tell us about your business, select a plan, and submit for review. We'll be in touch within 48 hours.
2
Review and approval
Every request is reviewed manually. If approved, you receive an invite to begin the guided onboarding setup.
3
Go live
Set up your location, create your first admin, configure pricing, and start operating with your team.
GymOS
The operating system your fitness business needs.One platform. Every role. No juggling.
Most fitness businesses piece together WhatsApp groups, spreadsheets, and billing tools. GymOS replaces all of it with one operating system built around how the business actually runs.
Owners
Full revenue and retention visibility
Admins
Sales queues, CRM, and invoicing
Trainers
Planned coaching and assignment workflows
Members
App, workouts, leaderboards, and meals
Manual review within 48 hours · Guided onboarding included · No long-term contracts